How to avoid extra overweight charges in your shipments

Sending packages can become a costly task if certain details are not taken into account. One of the factors that can most increase the cost of a shipment is the overweight of the package. In this blog, we'll explain how to avoid these extra charges and provide you with a guide on how to calculate volumetric weight, a crucial aspect for keeping your costs under control.

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1. Why is weight important?

Packages calculate their rates based on the weight of the package, not only the actual weight, but also the volumetric weight. The latter takes into account the size of the package, since a bulky package takes up more space in transport, even if it is not very heavy.

Real Weight vs. Volumetric Weight

• Actual Weight: This is the physical weight of the package when placed on a scale.
• Volumetric Weight: It is calculated using the dimensions of the package. This metric is used to determine how much space the package takes up in transport.

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2. How to calculate volumetric weight

The volumetric weight is calculated with the following formula:

Volumetric Weight = Length (cm) × Width (cm) × Height (cm)/5000

The divisor varies depending on the shipping company. Usually, the common divisors are 5000 or 6000. For example, if you have a package that measures 50 cm x 40 cm x 30 cm and the divisor is 5000, the calculation would be:

Volumetric Weight = 50×40×30/5000=12 kg

If this volumetric weight is greater than the actual weight of the package, the shipping company will use the volumetric weight to calculate the shipping cost.

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3. Tips for Avoiding Overweight Charges

Weigh before shipping

Before taking your package to the parcel store or requesting the pickup service, make sure you know the exact weight of your package. Use an accurate scale to obtain this information.

Use lightweight packaging materials

Opt for lightweight but safe packaging materials, such as air bubbles or recycled paper. Avoid using unnecessarily heavy materials that can increase the total weight of the package.

Pack efficiently

Use boxes that are the right size for your content, without leaving unnecessary space. Not only does a well-fitting package better protect your contents but it also helps to minimize weight and volume.

Check the Parcel Policies

Each company has their own rates and weight limits, as well as specific rules for how shipping costs are calculated. Make sure you're informed about these policies to avoid surprises.

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4. Benefits of correctly managing the weight of Your shipments

• Saving money: By avoiding overweight charges, you can significantly reduce shipping costs.
• Better inventory management: By knowing the weight and size of your packages, you can better manage your inventory and logistics.
• Customer Satisfaction: More efficient and cheaper deliveries can translate into a better experience for your customers.

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Conclusion

Avoiding overweight charges in your shipments is not only possible, but it's a smart practice to optimize your costs and improve the efficiency of your logistics. Knowing the difference between actual weight and volumetric weight, and applying efficient packaging techniques, can make a big difference. Follow these tips and keep your wallet happy while shipping your packages effectively and affordably!

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